If you are planning a stay abroad and would like to complete courses at another university that will be recognized for your studies, please contact the international office of your degree program before your stay abroad and arrange a learning agreement. Courses agreed upon in the learning agreement will be recognized after your stay abroad without further application, as soon as you have submitted the relevant proof of completion.

The following applies to credits that were not agreed upon in the Learning Agreement:

Please submit an application for recognition of credits within 6 weeks after the start of the semester following your return from abroad. Only credits that you have applied for can be reviewed for recognition. Recognition at a later date is no longer possible!

Application for recognition of credits

Please use the application form provided by Aalen University of Applied Sciences and submit it to the Admissions and Recognition Office of your degree program with the required documents by the deadline. Please include the relevant certificates or transcripts as well as documents describing the content (usually module descriptions) or other evidence.

Please note: It is your responsibility to submit the relevant evidence required for the recognition of credits.

Please submit an application for recognition of credits within 6 weeks after the start of the semester in which you begin your studies at Aalen University of Applied Sciences in your new degree program. Only credits that you have applied for can be reviewed for recognition. Recognition at a later date is not possible!

Application for recognition of credits

Please use the application form provided by Aalen University and submit it to the Admissions and Recognition Office of your degree program with the required documents by the deadline. Please include the relevant transcripts or grade reports as well as documents describing the content of the courses, usually module descriptions or other evidence.

Please note: It is your responsibility to submit the relevant evidence required for the recognition of credits.

In accordance with the study and examination regulations, when submitting a thesis, you must certify in writing that the work has been written independently and that no sources or aids other than those indicated have been used. The university provides a sample text that differentiates between whether the use of generative AI is undesirable, permitted, or even required. Your supervisor will decide with you which version to use.

Declaration of originality (sample)

The rapid spread of generative artificial intelligence (“generative AI”) poses a challenge for us as a university community. The document linked below is intended to provide you with initial guidance on the topic of generative AI.

This guidance explains the existing legal regulations; the laws, statutes, and specifications of the examination boards that apply to you are and remain legally binding. In addition, the specific requirements of your examiner take precedence over this guide.

Given the constant development of generative AI offerings, this guide can only be a snapshot of the current situation. We reserve the right to change this guide at any time.

Guide to the use of generative artificial intelligence by students

Withdrawal from enrollment usually takes effect at the end of a semester. If there are special reasons for which you can provide appropriate evidence (e.g., starting a job), you can also apply for withdrawal from enrollment at an earlier date.
NOTE: Even if you withdraw during the semester, your right to take exams remains valid until the end of the semester. Early withdrawal cannot prevent the loss of your right to take exams.

1. Administrative costs (€80.00) Administrative costs are fully refundable upon de-registration within one month of the start of lectures (start of regular classes). No refunds can be made after this date. Proportional refunds are not possible.
2. Contribution to the student union (€18.00) The contribution to the student union is fully refundable if you withdraw from the university within one month of the start of lectures. No refund will be made if you withdraw after this date. A pro-rata refund is not possible.
3. Tuition fees for a second degree (€650.00) or international students (€1,500) who are not citizens of an EU/EEA member state. Tuition fees are fully refundable if you withdraw from the program within one month of the start of lectures. No refunds will be made if you withdraw after this date. Proportional refunds are not possible. (§ 4 (2) State Higher Education Act)
4. Student services contribution to the Studierendenwerk Ulm (€72.00) The refund of the student services contribution is regulated by the Studierendenwerk Ulm in its contribution regulations. Any refund of the student services contribution will be made upon application to the Studierendenwerk Ulm. Please use the form provided by the Studierendenwerk for this purpose.

Withdrawal from the university is currently only possible by submitting a paper application. Please use the application form provided for this purpose.

You can also send the completed form via your Studmail to servicecenter@hs-aalen.de.

The withdrawal application can either be submitted in person at the Service Center or sent by email to servicecenter@hs-aalen.de.

In the event of illness during one or more exams, please use the form below.
1) Please provide your personal details and the relevant exams.
2) Have the lower part of the form completed by your doctor.
Your doctor may issue a different certificate, but please ensure that it is a certificate of incapacity to take the exam and not just a sick note (yellow slip). The separate certificate must therefore contain the same information as requested on our form.
3) Submit the complete documents to the Student Service Center within three working days after the exam.

Information on data protection:

In accordance with § 8 (2), § 12 (1) and § 32 (4) of the State Higher Education Act (LHG) in conjunction with the study and examination regulations applicable to students at Aalen University of Applied Sciences, Aalen University of Applied Sciences has the right to collect data necessary for the fulfillment of its tasks in relation to the course of study and examinations. This also includes relevant data regarding non-participation in examinations due to illness. The data collected here will not be passed on to third parties. The data will be deleted in accordance with the guidelines for the deletion of student data, usually one year after completion of studies.

If a student begins an exam knowing that they are ill, they assume the associated risk according to case law and cannot avoid failing the exam by citing an illness that they knew about in advance!
We recommend that students who feel unable to take an exam BEFORE it takes place consult a doctor immediately and have their inability to take the exam confirmed. If a doctor confirms that a student is unable to take an exam, the exam will be considered not taken.

Anyone who becomes unable to take an exam must immediately inform the responsible supervisor. The exam must be discontinued.

It is the responsibility of the examinee to provide immediate proof of their inability to take the exam in the form of a medical certificate dated on the day of the exam. If the above steps are not followed, it will no longer be possible to invoke inability to take the exam at a later date.

If an exam is interrupted due to illness (withdrawal after the start of the exam), this exam attempt can only be considered a failed attempt if the following conditions are met:

• The candidate immediately informs the supervisor in the exam room.
• The candidate seeks medical treatment immediately.
• The illness is confirmed by a medical certificate.
• The medical certificate is submitted to the examination board immediately.
• The examination board accepts the reasons given.

The student is responsible for providing proof of illness. Withdrawal from an examination due to illness must be notified in writing. The following information must be provided: name, student ID number, examination in question, and date of the examination.

What should you do?

• Go to the doctor on the day of the exam (not later, as the doctor will no longer be able to issue a certificate or such a certificate will not be accepted!
• Submit a medical certificate to the Student Service Center within three working days (a certificate of incapacity for work is not sufficient. Please have a certificate issued stating that you are unable to take the exam!
• The examination board will review the certificate and decide whether it will be accepted.

Important: Please make sure you meet the deadlines, keep your doctor's appointment, and submit your sick note in the correct form!

If several examinations are missed during an examination period, the reasons for each individual absence must be reported immediately after the respective examination and not only after all missed examinations have been completed. However, if it is known at the time the certificate is issued that several examinations will be missed during the period of incapacity to take examinations, the excuse for all affected examinations must be submitted in advance.

What should you do?

• Please submit the relevant certificate (see above) to the Student Service Center in a timely manner, i.e., no later than three business days after the first exam missed due to illness.
• The certificate must be dated from the day of the first missed exam or, if applicable, an earlier date, but must include the missed exam.
• The examination board will review the certificate and decide on its acceptance.

Six weeks after the start of lectures in the respective semester (see Aalen University of Applied Sciences schedule), online exam registration will be activated on the Internet (online tools). Please register there in good time for the exams you wish to take in the respective semester. You are responsible for registering yourself!

Please note: For modules that span several semesters but consist of more than one part, you will find the exam for the earlier semester in the semester in which the module is completed (e.g., Module A consists of Exam 1 in the 1st semester and Exam 2 in the 2nd semester.

– to register for exam 1, you must select the 2nd semester and register for the exam there, as the module can be completed in the 2nd semester.

Print out a receipt for the exams you have registered for (“Info about registered exams”) and keep it with your documents as proof of exam registration.

IMPORTANT:

If you have been excluded from your degree program and have applied to continue your studies or have lodged an appeal (statement for the hearing, objection, or lawsuit), this has a suspensive effect. This means that you may continue your studies and take exams until a final decision has been made on your case. 

Please note:

• In the event of exclusion due to time limits, all exams may be registered.
• In the case of CP exclusion, you may register for all exams.
• In the case of subject exclusion (regardless of whether you failed your second or third attempt), you may register for all exams except those that you failed.

Please register online using the online tools.

If you are unable to register, please contact the Student Service Center.

IMPORTANT: After registering for the exam, please check that all credits have been recorded in the system. You can check this here. If the data is incorrect, please contact the Student Service Center immediately.

To register for additional services, elective courses, and third-party attempts that cannot be registered via the Aalen University of Applied Sciences website (QIS systems), please use the form above and submit it to the Student Service Center (SSC) by the deadline. You can also send the completed and signed form to the SSC via your Studmail.

During the practical semester, you may take a maximum of three exams that you have already attempted at least once.

You may not retake an exam on your first attempt unless you withdrew from the exam at short notice in the previous semester due to illness.

Please use the form listed above to register for exams. Online registration for exams is not possible.

For students with restricted admission, there are usually “Learning Agreements” that have already been agreed in advance with the degree programs at Aalen University of Applied Sciences and the partner university. In order to record the grades in the system and for documentation purposes, we require a corresponding exam registration from you.
For students with restricted admission, there are usually “Learning Agreements” that have already been agreed in advance with the degree programs at Aalen University and the partner university. In order to record the grades in the system and for documentation purposes, we require a corresponding examination registration from you.

At Aalen University of Applied Sciences, there is a defined time period during which students can register for examinations online or in paper form.

After the end of this time period, registration is no longer possible without considerable effort.

Late registrations for examinations can be accepted until a certain appointment, date, or deadline.

• To do so, please fill out the document above.
• State the reason why you failed to register by the given deadline(s) during the examination registration period.
• Pay a late fee of €10.
• Please submit this form to the Student Administration Office for registration of your examination.

Please note

Late registrations for examinations sent by post (with cash, if applicable) to Aalen University of Applied Sciences (irrespective of where they are sent) will not be accepted. The late registration for the examination will not be processed, which means that you will not be registered for the respective examinations.

If you are unable to register for the examination late in person, you have the option of authorizing someone else to register for you.

IMPORTANT - IMPORTANT - IMPORTANT

In the event of late registration for an examination, we cannot guarantee that examination dates will not clash or that several examinations will not be scheduled on the same day, nor can we guarantee that there will be sufficient vacancies, (free places) in the examination room. We try to implement an optimal examination schedule for all students, but cannot guarantee this in the event of late registration for an examination. Registration is at your own risk.

At Aalen University of Applied Sciences, there is a defined period during which students can register for exams online or on paper.
Once the period specified in the university calendar has ended, registration is no longer possible.

Yes, please register for the Studium Generale via the online tools. You can register at any time during the semester.

Afterwards, please submit your Studium Generale report to the internship office of your degree program.

Please submit proof of workloads (online events, voluntary work, etc.) to the Career Center at the university. You can either hand in the documents directly to the Career Center (Stadionweg 5/1) or drop them in mailbox 215 in the mailbox system in the main building.